Exhibitor Agenda

Please enter through door E54 and park in parking lots E or D.

Tuesday, February 21 

  • 12-8pm – Exhibitor Setup
    • If an Exhibitor is in the Bismarck Event Center past 8pm, the BEC will charge them for the time.

Wednesday, February 22

  • 6:30am-7am – Final Exhibitor Setup
  • 7-8am – Breakfast & Exhibitor Networking
  • 8-9:45am – Opening Session
  • 9:45-11am – Exhibitor Networking
  • 11:45am – Exhibitor Lunch
  • 12-1:30pm – Lunch & Exhibitor Networking
  • 2:30-3:30pm – Exhibitor Networking & Refreshments
  • 5pm – Exhibitor Hall Closes
  • 5:30 – 7:30pm – Event Social at Bismarck Hotel and Convention Center

Thursday, February 23 

  • 7-8am – Breakfast & Exhibitor Networking
  • 8-9:15am – Keynote
  • 9:15-10:30am – Exhibitor Networking
  • 11:45am – Exhibitor Lunch
  • 12-1:30pm Lunch & Exhibitor Networking
  • 1:30-5pm – Tear Down
    • NDSC reserves the right to assess fees or refuse booth registration for future events for companies who tear down early

Booth Assistance 

If you need assistance setting up or tearing down your booth, the Bismarck Event Center recommends:

  • Command Labor, 701-250-9675
  • Kelly Services, 701-223-2831
  • Spherion Staffing, 701-250-1111

Frequently Asked Questions

If I want to ship materials to the Bismarck Event Center prior to the event, who do I contact?

  • If you need to ship materials to the venue prior to the show, you must ship your items to Jobbers Moving & Storage. The Bismarck Event Center doesn’t allow any freight carriers to deliver to or pick up from the Event Center. Click here for Jobbers information.

How can I ensure I will not be placed next to a competitor?

  • The interactive floor plan on the registration website will include company names and assigned booth numbers. Before you register, review this interactive floor plan to view registered exhibitors and make your booth selection accordingly. Prior to the show, we recommend you double check to ensure a competitor hasn’t purchased a booth next to yours.

How do I modify my registration?

  • After you register, you will receive a confirmation email. This email will contain a confirmation number and link to modify your registration. Save this email for reference in case you need to update/modify your registration or call 701-223-6372.

What is the NDSC’s Cancellation policy for Exhibitors?

  • If you MUST cancel your booth registration prior to January 27, 2023, you will receive at 50% refund. No refunds will be issued after January 27, 2023, due to marketing and administrative costs incurred. If you need to cancel your booth registration, call 701-223-6372.

What is the deadline for Exhibitor Registration?

  • Deadline for online Exhibitor Registration is January 27, 2023. If you are interested in registering after the deadline, please email ndsafetyconference@ndsc.org. If booths are available after this date, your company will not be included in the Program Guide.

What hotels have rooms available during the Conference?

  • The NDSC reserves blocks of rooms at hotels near the venue. See hotel information here.

Is there Wireless Internet available at the Conference?

  • The NDSC will provide one secured wireless Internet code per booth purchased. This code is good for ONE COMPUTER only. Additional codes may be purchased during the registration process or on-site at the event.

What time is set up and tear down?

  • Exhibitors can set up from 12-8pm Tuesday, February 21, or from 6:30-7am Wednesday, February 22. If you are in the Bismarck Event Center past 8pm Tuesday evening, you will be assessed a fee by the venue. Tear down can start after 1:30pm Thursday, February 23 and must be complete by 5pm.

How do I donate a door prize or an item to the Silent Auction?

  • During the registration process, indicate that you wish to donate an item for the door prize or silent auction, and someone from the NDSC will contact you. Or send an email to ndsafetyconference@ndsc.org indicating your desire to donate. Please attach a business card to your donation and drop it off at the registration table when you arrive.

Is there security for our booths during non-show hours?

  • Exhibit areas will be locked after NDSC staff leave at the end of each day.

Where is the Event Center located, where do we park, and what door do we enter through?

  • The Bismarck Event Center is located at 315 South 5th Street in Bismarck. Enter through door E54 and park in parking lot E on the east side of the building for set up and tear down.

As an Exhibitor, do I also get to attend training sessions?

  • Exhibitors get to attend the opening session and the keynotes on Wednesday and Thursday.
  • Access to the other Conference training sessions is NOT included with your booth registration fee. If you would like to attend training sessions, you must register as a Conference attendee.

How many booth attendees do I get with my registration?

  • Each standard or premium booth comes with two complimentary attendees.
  • If you need additional passes, the cost is $75 per additional attendee and includes meals.

Are my lunches included with my booth registration?

  • Yes, you receive lunch on Wednesday and Thursday

Is access to the Event Social on Wednesday included with my Registration?

  • Yes

Shipping Information

Shipping Your Items to the Event Center for the Show 

All exhibits arriving and/or departing via freight carrier MUST utilize Jobbers Convention Freight Services. When an exhibitor brings an exhibit into a show on move-in date for their event, they are responsible for removing the exhibit from the Bismarck Event Center. Jobbers is the ONLY freight carrier allowed by the Bismarck Event Center to deliver to or pick up from the Bismarck Event Center.

If you need a freight carrier to deliver and/or remove your freight from the Bismarck Event Center, you need to preregister with Jobbers Convention Freight Services.

  1. Go to: www.jobberswarehouse.com/cfs 
  2. Enter your first name, last name, company, telephone and a valid email
  3. Select your event from the drop-down menu
  4. Click on REQUEST

When we receive your request, your password will be emailed to you with instructions on how to access and register for convention warehouse services. You should receive your login within one business day. Emails may be routed to your “Junk” or “Spam” folders. Please make sure that you monitor that folder for email from cfs@jobberswarehouse.com.

Jobbers Moving & Storage 
1200 Industrial Drive, Bismarck, ND  58501

Questions? Email cfs@jobberswarehouse.com

Shipping Your Items Back After the Show 

To assist you in preparing to leave the Bismarck Event Center and ensure your freight arrives promptly at your next location please follow these steps.

  1. Pack and seal your freight in boxes and crates as necessary. If your freight arrived on a pallet and you need a pallet for return delivery, the Event Center staff will provide you with one.
  2. If freight is being shipped individually all pieces must have identification marking of either company name or booth numbers. If shipped on a pallet the pallet must be banded or wrapped if unstable.
  3. If your freight will cross international borders, it should have two copies of all required customs papers plus appropriate courier international shipping papers. Neither Jobbers nor the Event Center stock these forms.
  4. Leave all freight in your booth location with the following paperwork attached to your freight:
    1. A completed Jobbers Return Shipping Form (this form tells us how much we should expect to receive from the Event Center).
    2. Bill of Lading (this allows us to release your freight to your chosen courier from our warehouse).
      1. A Bill of Lading is NOT required for FedEx or UPS-type shipments as the applied sticker is their Bill of Lading.
      2. Bills of Lading are required for over-the-road couriers.
  5. If your freight requires any special attention (bandings, shrink wrapping or re-boxing) and you haven’t spoken to Jobbers about it, simply make a notation on your Return Shipping Form describing what you would like done and we will accommodate you.
    1. Banding cost – $50 per item
    2. Wrapping cost – $25 per item
    3. Re-boxing cost – based on current box prices and labor; cost typically does not exceed $25
  6. Ensure you leave no personal information behind (e.g. copies of credit card forms, receipts of personal items not intended for shipping).
  7. Your freight should be left in the booth. It will be transported by the Event Center to the dock. Jobbers will receive your freight and return it to the warehouse, where your courier will pick it up.

Questions? Email cfs@jobberswarehouse.com